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Title
Text copied to clipboard!Executive Assistant for CTO and CEO
Description
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We are looking for a highly organized and proactive Executive Assistant to support our Chief Technology Officer (CTO) and Chief Executive Officer (CEO). The ideal candidate will be a master of multitasking, with the ability to manage complex schedules, coordinate meetings, and handle a variety of administrative tasks with precision and efficiency. This role requires exceptional communication skills, a keen attention to detail, and the ability to work independently in a fast-paced environment. The Executive Assistant will act as a gatekeeper, ensuring that the CTO and CEO's time is managed effectively and that they are well-prepared for all engagements. Responsibilities include managing calendars, arranging travel, preparing reports, and liaising with internal and external stakeholders. The successful candidate will have a strong background in administrative support, with a proven track record of supporting senior executives. This is a critical role that requires discretion, professionalism, and a high level of confidentiality. If you are a proactive problem-solver with a passion for supporting executive leadership, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Manage and maintain the CTO and CEO's complex calendars.
- Coordinate and schedule meetings, appointments, and events.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Arrange travel plans, itineraries, and agendas.
- Conduct research, compile data, and prepare reports for consideration.
- Act as a liaison between the executives and other staff members.
- Handle confidential information with discretion.
- Assist in the preparation of board meetings and other executive-level meetings.
- Monitor and respond to emails on behalf of the CTO and CEO.
- Manage special projects as assigned.
- Ensure the executives are well-prepared for meetings and engagements.
- Coordinate with other executive assistants and administrative staff.
- Maintain office supplies and equipment.
- Handle incoming and outgoing communications and prioritize them accordingly.
- Assist with personal tasks and errands as needed.
Requirements
Text copied to clipboard!- Bachelor's degree or equivalent experience.
- Minimum of 5 years of experience as an executive assistant or in a similar role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to work independently and handle multiple tasks simultaneously.
- High level of discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
- Ability to work in a fast-paced environment.
- Experience in managing complex calendars and scheduling.
- Strong interpersonal skills and the ability to build relationships.
- Proactive and able to anticipate the needs of the executives.
- Flexibility to work outside of regular business hours as needed.
- Experience in preparing reports and presentations.
- Ability to handle sensitive information with integrity.
Potential interview questions
Text copied to clipboard!- Can you describe your experience managing complex calendars for senior executives?
- How do you prioritize tasks when supporting multiple executives?
- Can you provide an example of a time when you had to handle a confidential situation?
- How do you ensure that you are well-prepared for meetings and engagements?
- What strategies do you use to stay organized and manage your time effectively?
- Can you describe a challenging project you managed and how you handled it?
- How do you handle last-minute changes to schedules or travel plans?
- What software and tools are you proficient in for administrative tasks?
- How do you build and maintain relationships with internal and external stakeholders?
- Can you provide an example of how you have supported executive-level meetings?